Administrative Associate

The Development Authority of the North Country is looking to grow our team with people who are ready to collaborate in building communities and expanding infrastructure to serve the common interests of Jefferson, Lewis and St.
Lawrence Counties by providing technical services and infrastructure, which will enhance economic opportunities in the region and promote the health and well-being of its communities.
*Submit a cover letter, resume and complete an application at: www.
danc.
org/Employment.
* *Job Summary: *The Administrative Associate – MMF is responsible for a wide range of administrative and management support tasks including, but not limited to, supporting division procurement activities, tracking and scheduling of employee health and safety activities, generation of purchase orders, accounts receivable/payable, customer relations, NEXGEN work order tracking, fuel system tracking, performing scale house operations, and field customer inquiries regarding waste disposal policies and procedures.
The Administrative Associate – MMF will perform under the direction of the Materials Management Division Director with the leeway allowed for independent judgment.
*Duties/Responsibilities:* * Perform unique tasks as required with the assigned division.
* Prepare various correspondence and reports.
* Open, sort and distribute incoming correspondence.
* Answer, screen and transfer inbound telephone calls.
* Receive and direct visitors.
* Index, scan, organize and retrieve documents from electronic and hard copy filing systems.
* Coordinate general maintenance and upkeep of office equipment.
* Track and order office supplies.
* General clerical duties including photocopying, faxing and mailing.
* Complete procurement tasks including requesting quotes and compiling results, setting up new vendors in the systems, assistance with RFP’s and bids, MWBE documentation, creating and managing purchase orders, and assisting with vendor management.
* Customer billing including processing monthly billing and sending invoices.
* Complete accounts receivables/payable functions for the division.
* Process and track invoices for specified programs related to waste diversion.
* Coordinate and track water supply orders.
* Initiate and track division work orders in NEXGEN.
* Assist with fleet management activities including parts management.
* Provide management of the fuel tracking system, fuel ordering, fuel delivery logs and reports.
* Perform routine scale functions including monthly scale reconciliation, assisting haulers, and running reports.
* Perform functions related to records management.
* Related duties as required.
*Qualifications (Knowledge, Skills and Abilities):* * Knowledge of Microsoft Office (Word, Excel, etc.
) and strong computer skills.
* Knowledge of accounting software, database operations and office equipment.
* Excellent verbal and written communication skills.
* Ability to work independently and possess excellent organizational skills.
* Ability to use good judgment and decision-making, problem solving skills, and attention to detail and accuracy.
* Ability to manage, adjust, and prioritize varied workload based on such factors as work objectives, schedule and customer needs.
* Ability to work with a variety of internal and external customers.
*Education:* * High School graduate required.
* Associate’s degree in Business Administration, or related field preferred.
*Professional Certification/Licenses:* * Notary Public License preferred.
* Ability to obtain Weighmaster’s License within one (1) year.
*Experience:* * Minimum of three years in a similar work environment.
* An equivalent combination of education, training and experience may be *Benefits: * The Authority offers a competitive compensation package to include participation in the NYS Employees’ Retirement System (PENSION), NYS Deferred Compensation Plan, paid holidays, vacation, sick days; medical, dental and vision insurances.
Plus, we offer tuition reimbursement and professional development.
Review of applications will begin immediately and continue until the position is filled.
The Development Authority of the North Country is an Equal Opportunity Employer.
Job Type: Full-time Pay: $19.
74 - $23.
68 per hour Expected hours: 40 per week Benefits: * 401(k) * Bereavement leave * Continuing education credits * Dental insurance * Dependent care reimbursement * Dependent health insurance coverage * Disability insurance * Employee assistance program * Family leave * Flexible spending account * Gym membership * Health insurance * Life insurance * Military leave * On-the-job training * Opportunities for advancement * Paid jury duty * Paid time off * Professional development assistance * Retirement plan * Tuition reimbursement * Vision insurance * Wellness program Schedule: * 8 hour shift * Day shift * Monday to Friday * No nights * No weekends Work Location: In person