Office Administrative Assistant

*THE STEBBINS* *ENGINEERING & MFG.
CO.
* 363 Eastern Blvd Phone: 1 (315) 782-3000 Watertown, NY 13601 Fax: 1 (315) 782-0481 _www.
StebbinsEng.
com_ *OFFICE ADMINISTRATIVE ASSISTANT * *Watertown, NY* *The Stebbins Engineering and Manufacturing Company* specializes in the design, manufacture, and installation of specialty construction projects.
*STEBBINS ENGINEERING & MFG.
CO.
*, is actively seeking an Office Administrative Assistant with work experience.
The Office Administrative Assistant is generally responsible for directing phone calls, responding to inquiries, and managing meeting schedules.
The Administrative Assistant performs general clerical work for the office, creates and maintains recordkeeping systems, schedules appointments, and facilitate communication with clients.
*Responsibilities:* * Processes incoming/outgoing mail * Prepare outgoing courier packages * Receive/open and distribute all incoming courier packages * Distribute customer purchase orders * Transmission of faxes * Create and maintain letter files/follow up files/job files (both electronic and hard copy) * Answer and direct ALL incoming phone calls * Prepare letters and memos for Accounts/Projects Managers and Operations team * Update job file and drawing databases * Enter purchase orders * File all correspondence e-mails * Review, edit, and issue documents such as proposals, internal instructions and reports.
* Take minutes for operations meetings * Make copies of documents when requested * Manage the phone system * Prepare invitations/agendas/and board room for board meetings * Prepare documents for Criminal Record Checks * Prepare customs documents for across border shipments * Prepare reports for Employee overseas travel and submit to HR.
This includes Canadians traveling to US.
* Collect Employee vacation and absence schedules from staff Managers and submit to HR.
*Qualifications:* * General office and computer skills – MS Word, Excel, Outlook and web browsers * Knowledge of business terminology and general business practices/procedures * Document review, correcting, editing, formatting * Excellent communication skills both verbally and written * Ability to work independently or as part of a team * Able to deal effectively with people and to maintain effective working relationships with other employees * Ability to understand and carry out instructions *Education:* * High School Diploma *Employment Standards: * * Must be able to follow prescribed office policies and procedures and obey all safety rules * Maintain confidentiality of sensitive and confidential information * Always maintain a professional appearance in manner and attire * Work well with others, have good communication skills *Equipment Used: * * Multiline telephone system * Computer * Copier * postage meter *Job Demands: * * Standing, walking, sitting, carrying, climbing stairs, reaching, speaking, kneeling, seeing, hearing, problem solving, alertness, memory, finger/hand dexterity, overtime, phone contact, working with in-house staff and outside public, meeting deadlines, reading.
*Working Conditions: * * Office environment Job Type: Full-time Pay: $20.
00 - $40.
00 per hour Benefits: * 401(k) * 401(k) matching * Employee assistance program * Flexible schedule * Health insurance * Health savings account * Life insurance * Paid time off * Parental leave * Retirement plan Schedule: * 8 hour shift * Monday to Friday Work Location: In person