Program Assistant

*Program Assistant* Classification: Non -exempt Supervision: Reports to the Executive Director Works Closely with: All staff *Responsibilities and Tasks:* The Program Assistant will perform the following general duties: * Answer phones, route calls to appropriate staff or refer to other community services, as needed.
* Send out applications for assistance to any program and assist with maintaining waitlists.
* Perform necessary clerical duties, including but not limited to: typing, database management, filing, records management, and quality improvement internal audits.
* Assist with and maintain annual employee performance requirements.
* Assist with tracking and creating employee training and development initiatives.
* Prepare and maintain program performance logs and program spreadsheets as needed; to include maintenance repair logs.
* Schedule routine maintenance of all properties with outside vendors, maintain contact list for each property and communicate outcomes with property management staff.
* Assist with income certification of program participants for all programs.
* Assist with developing and maintaining tracking records for required monthly/annual reports.
* Assure compliance with all government regulations including Fair Housing Law, Equal Employment Opportunity, OSHA and ADA.
Discrimination is prohibited.
* Assist with bookkeeping duties as needed, including but not limited to, QuickBooks, general ledger, cash disbursements journal, and cash receipts journal.
* Assist with monitoring and preparing vouchers for program billing.
* Prepare administrative performance reports, as needed.
* Assist with preparing year-end audit package for annual audit and assist auditors as requested.
* Other duties as directed by the Executive Director.
*Qualifications:* The Program Assistant shall: * Associate degree or equivalent experience in business.
Minimum 3 years’ experience and high school graduate/equivalent education required.
Must have good written and oral communication skills.
* Proficiency with Microsoft Word and Microsoft Excel required.
* Have knowledge of basic office equipment, including computers, copier/scanner, and telephone system.
* Have the ability to work with limited supervision.
* Have the ability to work well within a team environment.
1 of 2 _This is an equal opportunity program and employer.
_ *Program Assistant* Classification: Non -exempt Supervision: Reports to the Executive Director Works Closely with: All staff *Additional Requirements* _Reasonable accommodation may be made to enable individuals with disabilities to apply to this position and/or_ _perform job functions.
_ * To perform work and attend meetings and functions outside the normal workday schedule required to support essential functions.
* To perform work related travel as necessary.
* *Vision*: A sighted person to read and interpret documents, write and prepare routine correspondence, spreadsheets, and other reports.
* *Speech/Hearing*: Ability to communicate verbally and in writing and to speak effectively with others in individual or group settings.
* *Manual Dexterity*: Frequent use of hands to operate a personal computer and various pieces of office equipment.
* *Physical Mobility*: Regularly required to walk and to stand or sit for long periods of time.
Ability to travel to meetings on and off site and to make required presentations.
2 of 2 _This is an equal opportunity program and employer.
_ Job Type: Full-time Pay: $17.
00 - $20.
00 per hour Expected hours: No more than 40 per week Benefits: * 401(k) matching * Retirement plan Schedule: * 8 hour shift Work Location: In person