Whatsapp
Posted : Saturday, October 14, 2023 10:19 AM
*Executive Assistant- Watertown, NY*
Since 1890, New York Air Brake has been an innovative leader in the heavy-haul railroad industry.
As a member company of Knorr-Bremse –the world’s leading manufacturer of braking systems for rail and commercial vehicles--New York Air Brake is recognized worldwide as a Center of Competence for heavy-haul freight railroad control systems.
From multiple locations, we serve customers across the United States, Canada, and Mexico—reaching clear across the globe to South America, Africa, the Middle East, China, and Australia.
Our talented, diverse, and dedicated teams develop innovative solutions to the challenges facing our customers.
Join us in our next steps.
*Position Title* Operations Executive Administrator *Reports to* VP Manufacturing *Summary/Objective* Provide Administrative Support to VP Manufacturing/KBRNA Operations supported from the Watertown, NY location.
Assist with scheduling, correspondence, reporting, creating & distributing agendas & meeting minutes, Operations reviews, and other administrative tasks for the Operations team and local Watertown site as needed.
Serve as primary point of contact for the Monthly Operations review inclusive of maintaining all files and reporting mechanisms as well as ensuring that artifacts from these meetings are preserved.
Act as liaison between senior Operations management and manufacturing locations.
* Provide administrative support to the VP Manufacturing/KBRNA Operations as well as to the Manufacturing Leadership Team including managing team calendars, coordinating meetings and appointments, filing, taking messages, supporting events, and hosting site activities.
Prepare internal and documents, compile and distribute meeting presentations and facilitate other arrangements (transportation, hotels, meals) for manufacturing activities.
Populate, submit and track Operations Leadership Team monthly expense reports.
* Responsible for direct management of the infrastructure files, scorecards, and schedules for monthly Operations reviews and maintaining all applicable records for these reviews.
* Make Travel Arrangements: * Arrange all aspects of travel (airline, railroad, hotel, car rental, meeting rooms) for all the Operations leadership team in coordination, as needed, with the Executive Administrator.
* Work closely with travel agency to ensure timely issuance of tickets and delivery of itineraries to travelers.
* Ensure completion of Travel Request forms and proper approval of trips including all international travel.
* Manage the KBRNA Manufacturing SharePoint content and access.
Create and maintain other SharePoint sites or links to additional content as needed.
* Support Watertown site events and activities as needed.
* Manage the Watertown office supply inventory.
* Process miscellaneous SAP DWO receiving transactions for Watertown as needed.
* Must be able to comply with quality, product safety, and HSE rules and regulations.
Be energy conscious, as applicable.
* Must understand and support all Manufacturing, Quality, and Health/Safety/Environmental/Energy policies.
* Must understand and adhere to all relevant statutory or regulatory compliance obligations.
* Must understand, support and adhere to the Integrated Management System policies, procedures and instructions.
* Must understand and support relevant key performance indicators (KPIs), as defined in the goal tree.
*Competencies* * Microsoft Office * PRMS * Altour *Supervisory Responsibility* This position has no supervisory responsibilities.
*Work Environment* The employee will be required to perform duties on a computer terminal.
The employee may be exposed to shop floor conditions, i.
e.
noise, heat, cold, dust/dirt etc.
*Physical Demands* The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of an office work environment position.
*Required Education and Experience* * Associates Degree * 5+ years of relevant administrative experience * Advanced Excel, PowerPoint, and SharePoint skills *Preferred Education and Experience* * 2+ years of supporting an Executive in a fast paced, deadline driven environment.
*Additional Eligibility Qualifications* Notary Public is desired * All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
* This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.
Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.
* This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.
Job Type: Full-time Pay: $55,600.
00 - $83,400.
00 per year Benefits: * 401(k) * 401(k) matching * Dental insurance * Employee assistance program * Flexible spending account * Health insurance * Health savings account * Life insurance * Paid time off * Parental leave * Referral program * Tuition reimbursement * Vision insurance Schedule: * 8 hour shift * Monday to Friday Application Question(s): * What is your proficiency with MS Excel? (beginner, intermediate, proficient, expert) * What is your proficiency with MS PowerPoint? ( beginner, intermediate, proficient, expert) * What is your proficiency with SharePoint? (beginner, intermediate, proficient, expert) Education: * Associate (Required) Experience: * Administrative: 5 years (Required) Ability to Commute: * Watertown, NY (Required) Work Location: In person
As a member company of Knorr-Bremse –the world’s leading manufacturer of braking systems for rail and commercial vehicles--New York Air Brake is recognized worldwide as a Center of Competence for heavy-haul freight railroad control systems.
From multiple locations, we serve customers across the United States, Canada, and Mexico—reaching clear across the globe to South America, Africa, the Middle East, China, and Australia.
Our talented, diverse, and dedicated teams develop innovative solutions to the challenges facing our customers.
Join us in our next steps.
*Position Title* Operations Executive Administrator *Reports to* VP Manufacturing *Summary/Objective* Provide Administrative Support to VP Manufacturing/KBRNA Operations supported from the Watertown, NY location.
Assist with scheduling, correspondence, reporting, creating & distributing agendas & meeting minutes, Operations reviews, and other administrative tasks for the Operations team and local Watertown site as needed.
Serve as primary point of contact for the Monthly Operations review inclusive of maintaining all files and reporting mechanisms as well as ensuring that artifacts from these meetings are preserved.
Act as liaison between senior Operations management and manufacturing locations.
* Provide administrative support to the VP Manufacturing/KBRNA Operations as well as to the Manufacturing Leadership Team including managing team calendars, coordinating meetings and appointments, filing, taking messages, supporting events, and hosting site activities.
Prepare internal and documents, compile and distribute meeting presentations and facilitate other arrangements (transportation, hotels, meals) for manufacturing activities.
Populate, submit and track Operations Leadership Team monthly expense reports.
* Responsible for direct management of the infrastructure files, scorecards, and schedules for monthly Operations reviews and maintaining all applicable records for these reviews.
* Make Travel Arrangements: * Arrange all aspects of travel (airline, railroad, hotel, car rental, meeting rooms) for all the Operations leadership team in coordination, as needed, with the Executive Administrator.
* Work closely with travel agency to ensure timely issuance of tickets and delivery of itineraries to travelers.
* Ensure completion of Travel Request forms and proper approval of trips including all international travel.
* Manage the KBRNA Manufacturing SharePoint content and access.
Create and maintain other SharePoint sites or links to additional content as needed.
* Support Watertown site events and activities as needed.
* Manage the Watertown office supply inventory.
* Process miscellaneous SAP DWO receiving transactions for Watertown as needed.
* Must be able to comply with quality, product safety, and HSE rules and regulations.
Be energy conscious, as applicable.
* Must understand and support all Manufacturing, Quality, and Health/Safety/Environmental/Energy policies.
* Must understand and adhere to all relevant statutory or regulatory compliance obligations.
* Must understand, support and adhere to the Integrated Management System policies, procedures and instructions.
* Must understand and support relevant key performance indicators (KPIs), as defined in the goal tree.
*Competencies* * Microsoft Office * PRMS * Altour *Supervisory Responsibility* This position has no supervisory responsibilities.
*Work Environment* The employee will be required to perform duties on a computer terminal.
The employee may be exposed to shop floor conditions, i.
e.
noise, heat, cold, dust/dirt etc.
*Physical Demands* The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of an office work environment position.
*Required Education and Experience* * Associates Degree * 5+ years of relevant administrative experience * Advanced Excel, PowerPoint, and SharePoint skills *Preferred Education and Experience* * 2+ years of supporting an Executive in a fast paced, deadline driven environment.
*Additional Eligibility Qualifications* Notary Public is desired * All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
* This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.
Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.
* This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.
Job Type: Full-time Pay: $55,600.
00 - $83,400.
00 per year Benefits: * 401(k) * 401(k) matching * Dental insurance * Employee assistance program * Flexible spending account * Health insurance * Health savings account * Life insurance * Paid time off * Parental leave * Referral program * Tuition reimbursement * Vision insurance Schedule: * 8 hour shift * Monday to Friday Application Question(s): * What is your proficiency with MS Excel? (beginner, intermediate, proficient, expert) * What is your proficiency with MS PowerPoint? ( beginner, intermediate, proficient, expert) * What is your proficiency with SharePoint? (beginner, intermediate, proficient, expert) Education: * Associate (Required) Experience: * Administrative: 5 years (Required) Ability to Commute: * Watertown, NY (Required) Work Location: In person
• Phone : NA
• Location : Watertown, NY
• Post ID: 9053638472
